Privacy Notice: National Screening Programmes

Plain English explanation

The NHS provides national screening programmes so that certain diseases can be detected at an early stage. These currently apply to bowel cancer, breast cancer, aortic aneurysms and diabetic retinal screening service. The law allows us to share your contact information with Public Health England so that you can be invited to the relevant screening programme.

More information can be found at: UK Gov - Population Screening Programmes. Or speak to the practice.


We are required by Articles in the General Data Protection Regulations to provide you with the information in the following 9 subsections.


1. Data Controller

Contact details:

Wateringbury Surgery
14 Pelican Court
ME15 8TR
01622 814466


2. Data Protection Officer

Contact details:

Suzanne Large
01622 814466


3. Purpose of the processing

The NHS provides several national health screening programs to detect diseases or conditions earlier such as; cervical and breast cancer, aortic aneurysm and diabetes. More information can be found at UK Gov - Population Screening Programmes.

he information is shared so as to ensure only those who should be called for screening are called and or those at highest risk are prioritised.


4. Lawful basis for the processing

The sharing is to support Direct Care which is covered under:

  • Article 6(1)(e); "necessary… in the exercise of official authority vested in the controller"
  • Article 9(2)(h) "necessary for the purposes of preventative or occupational medicine for the assessment of the working capacity of the employee, medical diagnosis, the provision of health or social care or treatment or the management of health or social care systems and services..."

We will also recognise your rights established under UK case law collectively known as the "Common Law Duty of Confidentiality"*


5. Recipient of the processed data

Or categories of recipients of the processed data

The data will be shared with:

  • Bowel Screening: Darent Valley Hospital
  • Aortic Aneurysms screening and Breast Screening: Kent and
  • Canterbury Hospital
  • Diabetic Retinal Screening: EMIS Care

6. Rights to object

You have the right to object to this processing of your data and to some or all of the information being shared with the recipients.

Contact the Data Controller or the practice. For national screening programmes: you can opt so that you no longer receive an invitation to a screening programme.

See: UK Gov - Opting out of the NHS population screening programmes

Or speak to your practice. 


7. Right to access and correct

You have the right to access the data that is being shared and have any inaccuracies corrected. There is no right to have accurate medical records deleted except when ordered by a court of Law.


8. Retention period

GP medical records will be kept in line with the law and national guidance.


Right to Complain

You have the right to complain to the Information Commissioner's Office. You can visit the ICO Website or call their helpline Tel: 0303 123 1113 (local rate) or 01625 545 745 (national rate) There are National Offices for Scotland, Northern Ireland and Wales, (see ICO website).


* “Common Law Duty of Confidentiality”, common law is not written out in one document like an Act of Parliament. It is a form of law based on previous court cases decided by judges; hence, it is also referred to as 'judge-made' or case law. The law is applied by reference to those previous cases, so common law is also said to be based on precedent.

The general position is that if information is given in circumstances where it is expected that a duty of confidence applies, that information cannot normally be disclosed without the information provider's consent.

In practice, this means that all patient information, whether held on paper, computer, visually or audio recorded, or held in the memory of the professional, must not normally be disclosed without the consent of the patient. It is irrelevant how old the patient is or what the state of their mental health is; the duty still applies.

Three circumstances making disclosure of confidential information lawful are:

  • Where the individual to whom the information relates has consented;
  • Where disclosure is in the public interest; and
  • Where there is a legal duty to do so, for example a court order.